Zenn / Free tools / Email signature generator
Email signature generator, free and made by designers
Type your details, pick a layout and your brand colour, then copy a signature that works in Gmail, Outlook and Apple Mail. Free, no sign-up, nothing leaves your device.
Layout
Your details
Brand colour
Font
Logo optional
Social links optional
Saved in this browser only, so it’s here next time.
Preview
Hi Sam,
Thanks for your time today. I’ve attached the details we talked about.
Best,
How to add it
Gmail
Click Copy signature. In Gmail, open Settings (the cog) › See all settings › General › Signature › Create new, paste, then Save changes at the bottom of the page.
Outlook
Click Copy signature. In Outlook on the web or the new Outlook, open Settings › Account › Signatures, add a new signature, paste and Save. In classic Outlook for Windows: File › Options › Mail › Signatures.
Apple Mail
Click Copy signature. In Mail, open Settings › Signatures, choose your account, click +, untick ‘Always match my default message font’, then paste into the box on the right.
iPhone
Open this page on your iPhone, tap Copy signature, then go to Settings › Apps › Mail › Signature and paste. Shake to undo if iOS removes the formatting, and choose Undo Change Attributes.
What makes a good email signature
Keep it short
Name, role, business and one or two ways to reach you. Four or five lines is plenty; a signature longer than the email itself gets ignored.
One colour, used once
Use your brand colour for your name or a thin bar, and keep everything else dark grey. It looks considered, not loud.
Host your logo
Email apps block pasted images, so link to a logo that’s online (your website works). Keep it small: about 120 to 200 px wide.
Use safe fonts
Your reader’s email app shows fonts it has. Arial, Helvetica, Georgia and Verdana look the same almost everywhere.
Need a logo to go with it?
Zenn draws dozens of logos from your business name, with symbols made by a real design studio. The Brand kit includes your email signature, business cards, social posts and a brand guide, all in your colours.
Questions
Is this email signature generator free?
Yes. It’s free with no sign-up, no watermark and no ‘made with’ link in your signature. Everything is made in your browser, so your details never leave your device.
How do I add the signature to Gmail?
Click Copy signature, then in Gmail open Settings › See all settings › General › Signature › Create new, paste it in and click Save changes at the bottom of the page.
Does it work in Outlook and Apple Mail?
Yes. The signature is built from simple tables with the styles written into each line, which is what Outlook, Apple Mail, Gmail and phone mail apps all keep. Copy it, then paste it into your app’s signature settings.
Why doesn’t my logo show in the signature?
Email apps don’t keep images pasted from your computer, so a signature logo has to be online. Upload your logo to your website (or anywhere that gives you a public https:// link) and paste that link into the Logo field.
What size should a logo be in an email signature?
About 120 to 200 pixels wide and under 50 KB. This generator shows it at 88 pixels next to your details, which stays sharp on phones and doesn’t push your words out of view.
Which font should I use in an email signature?
Use a font that’s already on almost every device, like Arial, Helvetica, Georgia or Verdana. Custom web fonts usually fall back to Times New Roman in Outlook, so they’re left out on purpose.
Can Zenn make a logo for my signature?
Yes. Type your business name at zenn.com and Zenn draws dozens of logos with symbols made by a real design studio. The Brand kit includes a ready-made email signature in your colours, plus business cards, social posts and a brand guide.